Xero vs QuickBooks

It has more of a historical perspective than one that looks to the future. QuickBooks has been in the market for longer than Xero, is very well-developed, and is generally loved by accountants – especially in the US market, which QBO has dominated. QBO claims that customers find on average $3,534 in tax savings per year. In evaluating pricing, we considered the billing cycle (monthly or annual) and number of users. QuickBooks Online’s customer support is better than Xero’s since you can interact with an agent through a phone call. You can’t initiate a call, but you can submit a ticket and wait for an agent to call you.

  • Additional automation abilities let you select inventory items from a preset list, quickly duplicate a previous invoice, or set up automatic invoices for repeat orders.
  • Along with essential invoicing features, you get access to the vast QuickBooks network — if your clients use QuickBooks, transactions are especially easy.
  • Quickbooks Online (QBO) is a personal and business bookkeeping software developed by Intuit in the early 2000s to help small businesses with their bookkeeping systems.
  • You can upgrade to a higher tier when the time is right, not when you meet an arbitrary upper limit.
  • Xero is also a better option for businesses that are expanding internationally as it offers multicurrency support.

It’s not enough to send an invoice, though, you also need to collect payment. QuickBooks Online has payment links and payment processing integrated into its invoicing system. Customers just have to click and enter their credit card information, but you’ll have to pay merchant processing fees if they do. Both QuickBooks and Xero are excellent accounting systems for small businesses, and customer reviews reflect how well the software providers understand their audiences. Support network refers to a community of software users that can extend professional help to businesses.

Fixed Assets Management

You can pay partially or fully and let QuickBooks automatically track the amount you paid and update the billing dashboard accordingly. Daily bank feeds are complex, so Xero provides an accurate picture of the business finances. You can view a summary of incoming and outgoing money on its dashboard. In addition, Xero will categorize all the transactions every day so that there will be no pending work. Furthermore, you can track and maintain your mileage and also submit an expense claim in a single click by attaching a receipt.

  • We liked that these reports are interactive, which makes it easier for us to measure key performance indicators (KPIs).
  • We like that the latter feature, which isn’t common in accounting software, boosts cash flow for businesses operating on estimates.
  • By carefully considering your business needs and budget, you can choose the software option that best fits your needs and helps you manage your finances more efficiently.
  • While each cloud accounting software company offers a starter plan (our is even free!), this chart will compare the most popular plans and their product suites.

For a small number of employees, Xero allows you to complete all pay runs and run employee payroll reports. Moreover, you can email bills to your files inbox using Xero for paperless records. This will help you organize and store bills and other essential documents in folders. You just need to enter the data, and the document will be shown on the screen. Another difference is that Xero doesn’t allow you to group your report by customer or vendor the way QBO does.


You’ll rarely be asking yourself how to use QuickBooks Online as they offer plenty of guidance throughout the application; users can click on the question mark anytime they need assistance. Xero and QuickBooks Online offer very similar features and functionality along with summary dashboards to measure business health. Xero and QuickBooks Online both offer a ton of features all designed for small business owners. Xero and QuickBooks have similar pricing, except when it comes to QuickBooks Desktop.

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When comparing Xero vs QuickBooks Online, one of the most prominent ways in which this QuickBooks Solution distinguishes out is with its Tax Capabilities. Despite the fact that all of Xero’s plans include Sales Tax Software, they do not provide the same level of Total Tax Help as QuickBooks Online. As a result, now that you’ve gone over the intricacies of these systems, let’s take a look at the most significant distinctions for Xero vs QuickBooks Online so you can decide which is best for you. Reporting is one of the most significant Accounting Software elements for guiding Financial Strategy and Progress for your firm. As a result, when comparing Xero vs QuickBooks Online, be sure the solution you choose provides the Reporting features you require. We are a professional review site that receives compensation from the companies whose products we review.

Quickbooks, on the other hand, can be more complex and take longer to learn for new users. Each plan offers different features and benefits, so you can choose the plan that best fits your business needs. When comparing QuickBooks vs Xero, the latter is most certainly the more affordable option of the two. Xero’s dedication to innovation is reflected in its user-friendly interface and intuitive design. The software is easy to navigate and provides users with real-time access to their financial data, allowing them to make informed decisions about their business operations. Bookkeeping and accounting are essential functions for any business, big or small.

Xero vs QuickBooks Online: Customer Support

QuickBooks is available both online and via desktop and is ideal for businesses that outsource their accounting tasks to a bookkeeper or accountant. This is because QuickBooks only allows up to 40 users for its highest-tiered plan, and even then, some plans require every user to pay for their own account. Xero is ideal for businesses that keep a team of bookkeepers or accountants in-house. If you can’t justify the $90-per-month depreciation definition QuickBooks Online Plus plan, you won’t get inventory management, because QuickBooks Online’s lower-tier plans don’t come with it. This could be a real shortcoming for small online retail businesses, for instance, that need to keep track of their products and the materials used to make them. All of Xero’s plans come with inventory management so business owners can track what’s in stock and which products are selling.

A cloud accounting tool is one of the most powerful contributors to the day-to-day running of a company. With a system like Xero or QuickBooks Online, you can enjoy a crystal-clear view of your accounting, maximize tax deductions, and even stay on top of projects and time tracking. Xero and QuickBooks Online are two of the most popular accounting software platforms. Here’s our comparison of their pros and cons to help you decide between them. Ease of use gets the highest weight in this case study because we want to give more credit to easy accounting software.

If you’re located in the United States, though, there’s a better chance your accountant is familiar with QuickBooks Online than Xero. QuickBooks Online is an industry standard with more than 5 million users worldwide. If you count QuickBooks Desktop users, that number rises to 8 million. With more than 3 million users worldwide, Xero is popular but not as ubiquitous as QuickBooks Online. Both Xero and QuickBooks Online have their own versions of transaction tracking tags, but QuickBooks Online is the winner in this arena.

Like most platforms, you can also use QuickBooks to view invoice payment status and remind clients to pay their bills. Other standard features include one-click payments, recurring payment invoices, adding billable hours to invoices and converting estimates into invoices. Accounting software is essential for more than keeping your books current. It’s also vital for tracking cash flow, invoicing clients and paying vendors. QuickBooks and Xero are two of the best accounting software options with a range of plans and packages that can work for freelancers, small businesses and large enterprises alike.

The solution’s comprehensive and user-friendly invoicing and reporting features impressed us. Along with essential invoicing features, you get access to the vast QuickBooks network — if your clients use QuickBooks, transactions are especially easy. QuickBooks also includes over two dozen prebuilt reports; custom report functionality is available in the highest tier.

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